GAP Analysis Define Project Management

Question: Discuss about theGAP Analysisfor Define Project Management. Answer: Introduction To achieve the Gap analysis against the current position and to decide steps against the continuation of project the following Gap Analysis steps are followed ("What is gap analysis? - Definition from WhatIs.com", 2016). The Gap Analysis follows below listed three steps ("Gap Analysis: Identifying What Needs to be Done in a Project", 2016): Identify Your Future State Analyze Your Current Situation Identify How You'll Bridge the Gap A clear description is mentioned below: Identify Your Future State Objectives Develop a project network (Larson, Gray, Gray, n.d.). Follow the rules while implementing the Project network. Work in a systematic order. Ensure monitoring the progress (Kerzner, 2001). Analyse the plan. Implement a better strategy. Accomplish success in the market share. Take steps for a better launch of the product. Speeding up the project in an effectively implemented approach. Dont delay the launch of the product in the market (Larson, Gray, Gray, n.d.). Present Situation Actions to be Taken Future State High competition More Pressure Work as a team. Implement a better working strategy. Speeding up the project. Work on the product launching. To gain new business opportunities. To take the product to its final state from the conceptual state. Analyze Your Current Situation Current Situation There is high competition at the moment. For the new remote monitoring systems and their use in hospitals, IntensCare has invested huge amount of $20.5 million. Valerie Merz, Marketing Manager of IntensCare had more pressure for the product development team. No time was scheduled for resolving the modular design that could harm the success and the long term success in the market. Valerie Merz, was sure that without this modularity, the product will probably lose the market share. Jack Fogel, the senior Product Manager, dint take steps to resolve the modularity issue. Jack focused more on the details of the product, neglected is focus on the business issues and the impending launch. Cross-functional expertise and high performance was believed to be sufficient for the product development. But, the higher authority was not ok with Merz's analysis and future visualization. Objectives Schedule time to discuss and resolve the modularity issue ("Define Project Management", 2016) Work as a team to accomplish the task (Larson, Gray, Gray, n.d.). Present State Actions to be Taken Future State High competition More Pressure Modularity Issue is unresolved. Organize and define a project with a best feasible strategy. Ensure the scheduling of resources and costs. Monitor progress. Manage the risks effectively. Resolve the Modularity Issue. Have a check on the Project closure. Modularity issues is resolved. Pressure is lowered. High competition is provided to the opponents. Identify How You'll Bridge the Gap Current Situation Though, Beaumount knew about the impact and the complication of the project, he dint want to pressurise and shout on his team to give their best efforts. Higher authority is not understanding Merzs future visualization. There is a communication gap between the project manager and his subordinates. There was a serious problem related to the final products delivery on May 1. But, the software had major engineering issues related to the displaying the data and battery units as per the customer size specs marketing. They higher authorities failed to inform the serious issues related to the engineering problem and the delivery date issues. O'Brien, the lead engineer was aware, that due to the splitting of the two engineering based on the recession in the company, it was difficult to meet the delivery date and he was aware that it will be a challenging task for his team to meet the aggressive deadlines. The software became a complicated task based on the integration of the software, due to reduction of the staffs. Dipesh and the lead engineer were busy with the complexity of the project and the delay of the delivery date. This made them to hardly spend some time with their team to discuss the software integration issue and bring this issue to their teams notice. The software had various problems related to the medical diagnostic field, but this problem was not at all considered by Mukerjee. Objectives Production work must be started soon with the change. Product design must be changed to a better one. Proper report and evaluation must be presented (Larson, Gray, Gray, n.d.). Strong Leadership qualities are required to manage the team work and their efforts ("Understanding the Differences: Leadership vs. Management - HR Information for BC Tourism Employers - go2HR", 2016). Present State Actions to be Taken Future State Higher authority is not understanding Merzs future visualization. The current design requires some change. Software has many problems. Make a proper analysis to show the future impact of the current project. Speed up the process. Change the design of the product in a short duration. Leader should be confident about his team and proceed the work. Software problems must be resolved. Discuss the software integration problem with the team. The higher authority must understand the future visualization and task immediate steps. Project will be delayed due to the required changes in the design. This is a biggest drawback (Larson, Gray, Gray, n.d.). Conclusion The conclusion of this Gap analysis provides a bridge to overcome the current situations and helps in achieving the future state. The problem is that the higher authority is not understanding Merzs future visualization based on the impact on the market shares. According to Merz, the product design requires some major changes, and any kind of change at this state can delay the production. The delay in production is a huge loss to the organization. The important fact is that, Beaumount knew the complication of the issue but, still he dint take any action. This is understood by the actions to be taken in order to meet the future state. To overcome all the drawbacks, it requires more time and effective time management and speed in the working performance, if not it can have a huge impact on the market share and the reputation of the company and on the launch of the product. The software had many problems, which were not considered. The software integration issues was not discussed with t he team. It was difficult to meet the delivery date. Therefore, it is recommended to discontinue this project and save the reputation and the investment of the company. References Define Project Management. (2016).Mastering-project-management.com. Retrieved 18 October 2016, from https://www.mastering-project-management.com/define-project-management.html Gap Analysis: Identifying What Needs to be Done in a Project. (2016).Mindtools.com. Retrieved 18 October 2016, from https://www.mindtools.com/pages/article/gap-analysis.htm Kerzner, H. (2001).Project management. New York: John Wiley. Larson, E., Gray, C., Gray, C.Project management. Understanding the Differences: Leadership vs. Management - HR Information for BC Tourism Employers - go2HR. (2016).Go2hr.ca. Retrieved 18 October 2016, from https://www.go2hr.ca/articles/understanding-differences-leadership-vs-management What is gap analysis? - Definition from WhatIs.com. (2016).SearchCIO. Retrieved 18 October 2016, from https://searchcio.techtarget.com/definition/gap-analysis